Frequently Asked Questions

Format of the conference

Will the conference be hybrid?

Yes, all talks will be live streamed. Recordings will be made available for limited time to be watched after the conference.

Dial-in links will be provided about one week prior to the conference.

When and where will pre-conference courses take place?

Sunday, 24th August in the Biozentrum in Basel.

Will the pre-conference courses be hybrid?

No.

Will social events be hybrid?

No.

Can presentations be given remotely?

No.

Can posters be presented remotely?

No.

The title or author list of my poster has changed. Should I inform the organizers?

No. Just present your updated poster.

How do I find out when I present my talk / poster?

The conference program supports full-text search, if you search for your name you will be able to find the session you are presenting in. The order of the talks or poster number will also be displayed.

Related to contributions

How much time do I have for my talk?

See instructions for presenters.

Can I updated my contribution (list of authors, title, etc.)

Feel free to do so in your presentation or on your poster. But we will not update the conference information online anymore.

Can my presentation (talk or poster) be moved?

We have hundreds of contributions and the Scientific Committee has very diligently put together a scientific program. We hope it is understandable that we are not able to accommodate requests for moves of contributions to other time slots. Reasons are:

• Poster panels are numbered and we use all of them. If we move a poster we would have to move another one, and that may interfere with that other contributor’s travel plans.
• Compound that by many daily requests for moving posters.
• Posters are ordered by topic.

Related to registration

The instructions state that “Each presenter may present only one talk/poster.” Does this mean I can present a talk and poster or one or the other?

No. Just one or the other.

How can I pay my registration?

You may pay by debit / credit card (AMEX is not accepted) or bank transfer.

By when do I have to pay my registration if I choose bank transfer?

• Early bird registrations: payment has to be received by 21st May 2025 at the latest.
• Regular registrations or Virtual attendance: payment has to be received by 30th June 2025 at latest. In specific cases, you may ask for extension of payment policy. Please contact the leads of the organizing committee.

If the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.

I would like to transfer my registration to a colleague – is this possible?

Yes, under the conditions outlined here.

I need to cancel my registration: what do I have to do and will I get the money back?

Please read instructions here.

I have signed up for a social event / tour, but now want to cancel it.

Please read instructions here.

What is the difference between Early registration, Late registration, and Virtual attendance?

Early and Late registrations provide hybrid access to the conference, allowing both in-person and virtual participation. Virtual attendance, on the other hand, grants access only to live-streamed content, Q&A sessions, and conference proceedings — without in-person access.

What is covered by Hybrid attendance?

Hybrid attendance (available through Early and Late registrations) includes:

• Access to all scientific sessions (in person and online)
• Access to live streams
• Conference materials
• Entry to the Exhibition Area
• Coffee breaks and lunches
• Welcome Reception attendance
• Access to the Conference proceedings (collection of abstracts and recordings)

What is covered by Virtual attendance?

Virtual attendance includes:

• Live-stream access to scientific sessions
• Participation in Q&A sessions during live streams
• Access to the Conference proceedings (collection of abstracts and recordings)

What is the rate for Virtual attendance?

The rate for Virtual attendance is the same as the Early registration rate. Please note that this rate will not be reduced.

Can I attend courses, mini-symposia, dinner, and excursions if I register for virtual Attendance?

No, short courses, mini-symposia, the conference dinner, and excursions will not be available to virtual attendees.

Administrative aspects

I need a visa. How do I get all the necessary information from the organizers?

You can chose the option of getting a visa invitation while registering for the conference.